Walden Pond Homeowners Association Board Meeting

April 5, 2006

Board Directors Attending: Don Barry, Laura Atkinson, Edison McIntyre

Board Officer Attending: Sarah Wright

Property Agent: Phyllis Cone

Community Members Present: L.O., C.R., S.W., R.S.

Property Agent Report:

Cash balance: $__

Money Market: $__

• Repair of sidewalk and steps on Georgetown completed
• _____ ( Providence ) complained about water problem with his meter; He would like the HOA to pay the $103 to repair. Don moved to go 50/50 with the owner; Edison disagreed, saying it was the owner's responsibility. Board voted to deny HOA responsibility and turn it back to owner.
• Dieter Mauch has sent letter to Don about appeals.
• Craig has list from Laura about landscaping requests.
• Phyllis will send letters to Grove Park about attending May meeting to discuss area behind units #9 - #16. Repair of retaining wall to be discussed.

New/Old Business:

• Minutes of April meeting approved with minor corrections.
• Discussion commenced about web page minutes versus actual minutes. The Board agreed to publish “generic” minutes on the web page that excludes names and specific addresses.
• _____ ( _____ owner) wanted more information about how the Board makes decisions, the decision making process, and handling of conflicts among neighbors.
• Power Washing bids have been submitted. Two were for $65.00 and one was for $55.00 Decision will be made soon and a letter will need to go out about washing schedule and about permission to use water with a $5.00 “rebate.”
• After power washing of units, the Board will walk through the property to look at front exteriors (shutters and doors).
• Dieter Mauch was consulted about the conflict between an owner on _____ and the landscaper regarding a hole in siding. Dieter agrees that the conflict is between the landscaper and the owner and not with the HOA.
• [This item available in official minutes, not on website.]
• Fence request ( _____ ) – Owner wants fence to be shorter than the 6 foot standard. HOA voted the fences must be 6 feet high.
• Property Manager Search: Three bids were solicited. Allenton Realty was not interested due to size of Walden Pond . Two property agents were interviewed by the Directors and one was deemed to be superior pending reference check and pending Dieter's review of the contract submitted. Given that these two actions have a positive outcome, Don moved to accept Harold White as the new property agent; Edison seconded; Board unanimously approved. Community member asked about the criteria for selection. Don said that the Board wanted someone with experience, someone who knew the area, someone whose billing system would be more up to date (drafting from accounts), someone who was available by voice mail or e-mail, and someone who wanted to work with Walden Pond . He felt that Harold White wanted to take on the challenge of improving the community.
• Concerns about the failed retaining wall at Providence were discussed. Big concrete blocks could repair this area. The Board will wait to proceed.
• Board approved installing a No Parking sign around Providence Court common area and painting lines and numbers.
• City will be called about complaints about dogs on Providence .
• Office Paylor will be asked to talk to the Board/HOA about resurrecting the Neighborhood Watch program at the May meeting. Sarah will contact him.
• Grass next to building on Finley is receding. Don will look at the area and talk to Craig.
• Grass seed planted next to #1 Prestwick needs watering to thrive. Laura will find a sprinkler and make sure it gets watered.

Executive Session:

• Safety concerns were expressed about suspicious behavior in and around a unit on _____. Traffic in and out of the unit is loud, disruptive, and unusual. Police will be called by neighbor who observes behavior.

Meeting adjourned at 9:45 p.m.

Next meeting is May 3rd at 7 p.m. McMannen Methodist Church.

Respectfully submitted by Sarah Wright, Board Officer and Secretary